Electronic Records and Documents Management in Institutions
Course Overview
Managing electronic records and documents is essential for enhancing organizational efficiency and facilitating access to information. With technological advancements and digital transformation, organizations require effective strategies and tools for electronically managing and storing documents while ensuring security and easy access. This training program aims to equip participants with the knowledge and skills necessary to manage electronic records and documents efficiently, with a focus on the latest tools and techniques used in this field.
Course Objectives
- Enhancing Understanding of Electronic Records Management Principles: Learn how to organize and store records securely and efficiently.
- Improving Capabilities in Using Electronic Document Management Systems: Acquire skills in using digital archiving tools effectively.
- Developing Strategies for Security and Privacy in Managing Electronic Documents: Learn the standards and procedures for protecting sensitive information.
- Learning to Design and Implement Document Management Systems in Organizations: Develop an action plan for managing records based on the organization’s needs.
- Enhancing Understanding of Compliance with Laws and Regulatory Standards: Familiarize with international and local standards related to records management.
Target Audience
- Document and records management staff who handle the storage and organization of information on a daily basis.
- Office managers and administrative assistants who seek to enhance the efficiency of electronic document management.
- IT specialists supporting the digital transformation of documents within organizations.
- Human resources and administrative staff who manage the archive of organizational documents.
- Organizational consultants providing solutions to improve the management of electronic documents and records.
Course Modules
Enhance understanding of electronic records management principles
- Definition and importance of electronic records and documents management in organizations.
- Understand the life cycle of records from creation to storage and disposal.
- Strategies for organizing records to facilitate access and retrieval.
- Apply encryption techniques to protect sensitive information.
- Develop internal records management policies in line with the organization's needs.
Improving capabilities in using electronic document management systems
- Training on the effective use of Document Management Systems (DMS).
- Use advanced software to classify and organize digital documents.
- Applying electronic search techniques to improve information retrieval.
- Managing electronic document backups and ensuring business continuity.
- Using artificial intelligence techniques to analyze and manage documents.
Developing Security and Privacy Strategies in Electronic Document Management
- Learn about common security threats and how to avoid them.
- Implement policies and procedures to protect sensitive data.
- Use identity verification and access control tools to protect records.
- Develop strategies to maintain privacy and ensure security.
- Evaluate and improve security policies based on ongoing technical updates.
Learn how to design and implement document management systems in organizations.
- How to assess an organization's needs to design an appropriate document management system.
- Develop a digital document management action plan that includes goals and actions.
- Define responsibilities and tasks to ensure an effective document management system is implemented.
- Training on the use of cloud tools in document storage and management.
- Measure system effectiveness and implement continuous improvements.
Promote understanding of the importance of compliance with laws and regulations
- Familiarize yourself with the regulations and legislation related to records management.
- Adherence to international standards such as ISO 15489 in records management.
- Implement data protection and confidentiality compliance policies.
- Develop plans to conduct internal audits to verify compliance with standards.
- Implement rules and procedures to maintain ongoing compliance with legal requirements.
Instructor
Name: Professor Dr. Musleh Al-Tarawneh
Specialization: Commercial Law and International Arbitration
Certificates: PhD in Commercial Law, Certified Arbitrator in Arab and International Arbitration Centers
Core Programs Trained:
Bio: Professor Dr. Musleh Al-Tarawneh is a professor of commercial law at the Faculty of Law, and an accredited international arbitrator in many Arab and international arbitration centers. He previously served as a member of the Jordanian Parliament, and holds a PhD in commercial law. He heads the committee for preparing the contracting contract book, and works as a legal expert at the Legislation and Opinion Bureau. He has many scientific publications in the fields of international trade laws and electronic arbitration.
- Languages: Arabic
- Program Levels: Operational level
- Venue: Company Headquarters
- Hours: 20
- Location:
Related Courses
Information Management Systems and Data Security
Developing Preventive Archiving Plans for Important Documents
Improving Administrative Management Processes in Organizations
Budget and Finance Management in Administrative Management
