Setting up an effective electronic archiving system

Course Overview

Designing an effective electronic archiving system is a key factor in improving document and records management within organizations. It helps organize documents, enhance access, and save time and effort in retrieving them. With technological advancements and digital transformation, organizations now require sophisticated digital archiving systems that contribute to data protection and ensure easy access when needed. This training program aims to equip participants with the knowledge and skills required to design and implement an effective electronic archiving system tailored to the needs of their organizations.

Course Objectives

Enhancing understanding of electronic archiving concepts: Learn the basics and key concepts of digital archiving.
Improving the ability to design an electronic archiving system: Acquire skills to identify the organization's needs and design an appropriate archiving system.
Developing strategies for electronic document management: Learn how to organize and store documents in a way that ensures easy access and security.
Learning how to use modern archiving tools and software: Use advanced applications to streamline archiving and management processes.
Enhancing understanding of the importance of compliance with legal and regulatory standards: Learn the laws and regulations related to document retention and management.

Target Audience

Document and records management staff looking to improve their digital archiving skills.
Administrative assistants and office managers interested in converting their documents into a well-organized electronic archive.
IT specialists responsible for setting up and implementing digital archiving systems.
Administrators in human resources and legal affairs who need to organize their files more securely and efficiently.
Operations managers and supervisors seeking to improve workflow efficiency through digital archiving systems.

Course Modules

Enhance understanding of electronic archiving concepts

Definition of electronic archiving and its importance in modern institutions.
Review the types of documents that need electronic archiving.
Study of the life cycle of documents from creation to storage and disposal.
Develop archiving policies and procedures in line with the organization’s objectives.
Understanding the relationship between electronic archiving and digital transformation.

Improve the ability to design an electronic archiving system

Evaluating the organization's needs for the archiving system and determining the requirements.
Choosing the right software and applications for digital archiving.
Design the archiving system structure to facilitate organization and access to documents.
Preparing plans to implement the system and monitoring its performance regularly.
Test and improve the system based on user feedback.

Develop strategies for electronic document management

Organize documents using classification rules and approved standards.
Manage backups and electronic copies of documents.
Apply fast search techniques to efficiently retrieve documents.
Develop plans to maintain the confidentiality and security of archived information.
Review documents regularly to ensure they are up to date and comply with standards.

Learn how to use modern archiving tools and software.

Training on using archiving tools such as SharePoint and Documentum.
Cloud software application for storing and managing documents.
Use search and analysis tools to improve access to documents.
Improving the use of digital tools to facilitate inspection and archiving processes.
Develop plans to improve system efficiency and reduce recovery time.

Promote understanding of the importance of compliance with legal and regulatory standards.

Learn about the laws and regulations related to document and record keeping.
Adherence to international standards such as ISO 15489 in document management.
Develop compliance policies to maintain records in line with legal requirements.
Establish a system to monitor compliance and conduct periodic audits.
Implement rules and procedures to maintain ongoing compliance with legislation.

Instructor

Name: Professor Dr. Qais Al-Sharairi

Specialization: Commercial Arbitration, Alternative Dispute Resolution, Engineering and Financial Contracts

Certificates: Professor of Law (Professor) Certified Arbitrator at the Jordanian Arbitrators Association Certified Arbitrator at the International Chamber of Commerce (ICC) Member of the Royal Institution of Chartered Arbitrators (London)

Core Programs Trained: International Commercial Arbitration Contract Preparation and Management Alternative Dispute Resolution

Bio: Professor Qais Al-Sharairi, a legal expert and certified arbitrator in engineering, financial and commercial contract disputes. He holds prominent international positions such as membership in the International Chamber of Commerce (ICC) and the Royal Institution of Arbitrators. He has extensive experience in commercial arbitration and alternative dispute resolution, and provides specialized legal advice to regional and international institutions.

Languages: Arabic
Program Levels: Operational level
Venue: Company Headquarters
Hours: 20
Location:

Price: $1300.00